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Though today's entrepreneurs and business owners are highly enthusiastic and ambitious enough to reach to the zenith of success with deep rooted dedication and hard work, managing piles of papers, doing all the paper work etc sure gives everyone jitters down the spine. Agreed that the paper work is mandatory and must be thoroughly checked to keep a tab on the business activities and make sure there is no wastage of resources, doing the same consumes a lot of productive time, which otherwise would have been utilized in growing the business. Besides having eco friendly concerns at heart one cannot deny the fact that all the paper work is not healthy for the environment.
Today we discuss various services and application which earnest and smart corporate people can avail, in order to significantly reduce the paper work, optimize the utilization of time and progress towards better management without posing a threat to our mother nature. The services discussed further in the write up are the highly trusted and reliable tools which can drastically reduce the time wastage and paper work and facilitate better management. Read on to understand more.
1. Invoicera
Generating paper based invoices every now and then is not only a cumbersome task but is also against eco system. Invoicera is a leader in providng comprehensive online billing facilities. And not only do you receive detailed invoices, the features of Invoicera gives your billing system a complete redesign.
The fact that it is web based makes it easier for the users to access it any time and any where in the world. The moment you log into your Invoicera account, you will get an instant access to a complete review of the online billing system, which will give you an insight upon the expenses. With Invoicera you can prepare different reports, generate instant invoices and bill your clients accordingly.
Invoicera is of particular interest to those whose job description requires them to be constantly on the fly. With its time tracking facilities via online time tracking software, they can keep a track of the billable hours, and create instant invoices for their clients depending upon the same. It not only reduces the paper work, but the entire process of working on a project or on a per hour basis, extremely easy and transparent.
2. ShoeBoxed
The initial stages of starting up a business are quite cumbersome. There are lots of visits here and there, a lot of manpower hiring decisions to be made, plus there are administrations over heads and what not. At the same time maintaining each and every receipt of the same is just as exhausting as it can be. Not only you feel burdened down with the increasing pile of paper and documents, you may also very well end up loosing some important piece of information in the cruel stock of paper.
An easy way to handle the same is by utilizing the highly digitized services offered by ShoeBoxed. If you are interacting with a lot of authorities and collecting lots of pieces of information, you cannot upload the same in the Microsoft Excel spreadsheets because no one has got time for that, right? By availing the services of ShoeBoxed, you save yourself from the tasks of managing the paper work and feeding the same in the computer memory.
The services offered by ShoeBoxed are highly intuitive and smart. ShoeBoxed will itself scan through the entire pile of papers and index the same in your account. And with an instant access to your account, you can very well produce reports and related documents in a very organized and sorted manner. Besides you can integrate the same in your previously existing database systems then be it your Gmail account, Freshbooks, Quicken, Outlook, Excel and etc. The basic agenda behind using ShoeBoxed is to crease represent the data into meaningful way, make it ready to be integrated in any of the database systems and that too without even touching the keyboard.
ShoeBoxed is of particular use for small business firms, aspiring to grow through better management and coordination. Even freelancers who wish to do away from the addition over heads of book keeping etc may avail its services. The price of the same starts with $9.95 on a monthly basis, which allows you to do up to 50 scans.
3. CloudContacts
Whereas the features of ShoeBoxed are related to the digitizing and optimally organizing the receipts and related documents, CloudContacts concentrates its efforts on the business card collection. Business cards are the gateways of a business or an enterprise to its users. It is the impression before the actual impression and thus any aspiring business must concentrate due efforts in the business cards. They not only carry the contact details, but also silently contains in themselves the company's branding and image.
CloudContacts, as the name suggest, are all related to the managing contacts and increasing your social network. Send the CloudContacts your business cards in the normal format and soon enough you will receive the standardized data pertaining to your business cards, which can be easily imported in any of the contacts – bet it through emails or the CRM systems including your Gmail account, SalesForce, 37Signals' HIghrise, outlook and etc.
Another irresistible feature of CloudContacts is its instant social media reach. If your business card conveys the presence on the social networking profile, an instant link will be created in your data and hence you will have the liberty to connect on Facebook, Twitter or LinkedIn. Besides the residents of New York City has an extra added advantage of picking it up, personally.
4. Zumbox
Zumbox is another application dedicated to managing the mails in an easy and paper less way, but it carries a different approach for the same. They have gone a step ahead and have come up with the digital mailbox for the each and every physical address for the companies operating in the United States, and other organizations which are into sending paper mails and related materials to local addresses can send the same digitally by availing the services of Zumbox. The recipients of such emails can facilitate in the process by registering with their physical addresses at Zumbox.
5. Earth Class Mail
As a functioning and operative business endeavor, any enterprise receives tons of paper mail and it could be hard to manage the same. Not only are these mails lofty to manage, it is hard to manage the same because some of the mails are highly crucial and others are just a waste of time. The bigger the pile gets, the more burdensome it is to search for the requirement material.
Earth Class Mail is a highly impressive and amusing service to tackle the same. Once you sign up with the earth class mail, you will be given a unique code, and you can address the physical address of your business in their. Once you are through with it, every mail destined to your addressed will be scanned first and then will be stored in your Earth Class Mail account. Besides you will receive e-mail notifications each time a new mail has been delivered. Can managing the mails, categorizing them in trashy and / or important, get any way easier than this?
With the superior Earth Class Mail services, you can easily identify the relevant mails and discard the not so required mails. You can also define what all mails must go to the junk or trash folder and what all mails should still be sent at your address.
All these services can be availed at the sum of $19.95 each month and is valid toll of the 100 mail items.
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